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Vending placement proposal, ready to hand over.

Five details in, a signable proposal out. It builds as you type.

The location

You

Equipment
Customize terms10% commission · weekly restock · 24h service
Commission
Restocking
Service response

Live preview

Sample details until you type.

Sample

Lone Star Vending
Dana Reyesdana@lonestarvending.com
November 1, 2026
Vending service proposal

Prepared for Brightline InsuranceDallas, TX

Lone Star Vending would like to place a combo snack and drink machine at Brightline Insurance in Dallas, TX. This proposal sets out the equipment, the service we commit to, and the terms, so you have everything in one place before a short walk-through to choose the spot.

01About us

Lone Star Vending places and services vending equipment for businesses in and around Dallas, TX. Dana Reyes is your single point of contact, from the first walk-through to every service call after installation.

02Why this works for Brightline Insurance

At Brightline Insurance, a snack or drink should not mean leaving the building. An on-site combo snack and drink machine gives your employees food and drinks right where they already are. Lone Star Vending supplies, installs, stocks, and maintains the equipment, so there is nothing for your team to run.

03Proposed setup

Location
Brightline Insurance, Dallas, TX
Business type
Office
Equipment
Combo snack and drink machine
Placement
Agreed together on a walk-through

04What you get

  • A combo machine with snacks and cold drinks in a single footprint.
  • Card, tap, and mobile wallet payments, plus cash where the equipment takes it.
  • Delivery and installation at no cost to Brightline Insurance.

05Commission and terms

  • Lone Star Vending pays Brightline Insurance a commission of 10% of gross sales from the equipment, with a sales statement for each payment period.
  • Brightline Insurance provides the floor space and a standard power outlet. Lone Star Vending owns the equipment and is responsible for it.
  • Final terms are set out in a written placement agreement signed by both parties.

06Service commitments

  • Restocking once a week.
  • Response to service calls: within 24 hours.
  • One direct contact for requests and repairs: Dana Reyes.

07Next steps

  1. A short walk-through to choose the spot and check power and access.
  2. Review and sign the placement agreement.
  3. Installation and first fill on a day that suits Brightline Insurance.
For Brightline Insurance
Signature
Name and title
Date
For Lone Star Vending
Signature
Name: Dana Reyes
Date

Get the finished proposal

AI polishes the wording for this business. Then download the PDF or copy the text.

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How it works

Three steps to a proposal you can sign.

  1. Fill in five details

    The business, its city, your name, your company, and the machine. The preview builds as you type.

  2. Adjust the terms if you want

    Commission, restocking, and service response start at common defaults. Change any of them in one tap.

  3. Generate, download, hand it over

    AI polishes the wording. Download the PDF or copy the text, then bring it to the pop-in.

Questions

Straight answers.

What should a vending machine placement proposal include?+
Who you are, the equipment you will place, where it goes, any commission you offer, how often you restock, how fast you respond to service calls, and how to get started. This generator builds all of that from your answers and adds signature lines for both sides.
Should I offer the location a commission?+
It depends on the traffic. Commission comes out of gross sales, not profit, so work out your expected sales and costs before you offer one. Smaller sites often take the machine as a free amenity; busier sites usually expect a share. Choose None or set your own percent.
Is the proposal a contract?+
No. It is a pitch document that sets out your offer. Put the final terms in a written placement agreement signed by both parties, and have anything unusual reviewed by your own advisor.
How do I save it as a PDF?+
Generate the proposal, click Download PDF, and choose Save as PDF in your browser's print dialog. Only the proposal prints, as a clean one or two page document. Copy text gives you the same proposal as plain text for an email.
Who should I hand it to?+
Whoever controls the space: the office manager or facilities lead at an office, the property manager at an apartment community, the general manager at a gym or hotel. Bring a printed copy to the pop-in and email the PDF afterwards.
Is it free?+
Yes. The live preview needs nothing from you. Enter your email to generate the finished version; there is no account to create and nothing to pay.

Win this location. Find the next one.

VendScout finds the locations and writes the follow-up, so the proposal is the easy part.